Online Document Storage: the Important Elements

Upload, Storage, Retrieval, Security, Collaboration

How My Docs Online can be used for Online Document Storage

There are several ways My Docs Online is used for Online Document Storage.

Upload

My Docs Online customers using the product for online document storage usually focus on one of two main approaches - using MDO as a repository or using our sharing and collaboration tools.

When the focus is on sharing and collaboration the files are best saved as Microsoft Office (Word and Excel) files, which makes them editable once online using the My Docs Online Desktop App or web folders. The same upload tools can be used to get the documents online initially.

Storage

Once a file has been uploaded to a My Docs Online Enterprise Edition account it is stored in three separate locations on three separate file servers, to guard again interruption in document availability in the case of hardware failure.

Files are in a shared, pooled storage, so that a file takes up the same amount of account storage quota regardless of how many users can access it.

Retrieval

Once in the My Docs Online system a file can be retrieved in a number of ways, depending on need and preference, including:

Users can be defined as having "view only" access so that they can download a file but not modify ir or delete it. They can also be given "full control" so they can edit a document, rename it, or upload documents.

Security

ALL files in a My Docs Online account are stored and transferred securely, including file and folders uploaded to an account for online document storage and online document management purposes.

Collaboration

The My Docs Online Desktop App supports File Locking for files of ALL types, including Microsoft Office files.

For Office files (Word and Excel) Web Folders is an additional enabling technology, offering viewing and accessing using familiar Windows or Mac methods. File locking during update is included.

Searching

Enterprise and Transcription Edition administrators can use the file search and undelete feature included in Group Administration. Searching is also possible using Web Folders.

All users can use the built-in search feature of the Desktop App.

My Docs Online Works With All File Types, Including the Ones You Use Most Often

Supports All File Types

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